Facilities Manager – Imdad – Dubai Jobs


Develop and implement a facility management program including managing lease agreements for all offices, maintenance, general expenses as well as opening new offices.  

Key Roles and Responsibilities:

  • Allocate and manage offices space for maximum efficiency.
  • Coordinate intra-office moves.
  • Negotiating lease renewals and follow up on payment and annul renewal.
  • Managing service contracts and maintenance in all offices.
  • Ensuring that all offices meet the high standards of cleanness and hygiene.
  • Supervise maintenance and repair activities related to all offices.
  • Oversee offices refurbishment and renovations when and if needed.
  • Manage offices central services such as reception, security, cleaning.
  • Implement best practice processes to increase offices’ utilization and efficiency.
  • Obtain quotes and tenders from vendors and suppliers.
  • Calculate and compare costs for goods and services to maximize cost-effectiveness.
  • Negotiate contracts to optimize delivery and cost saving.
  • Coordinate and monitor activities of contract suppliers.
  • Manage contractor and vendor relationships.
  • Verify payment and invoicing match contract pricing.
  • Prepare and track facility management related budget.
  • Monitor general expenses and payments.
  • Generate and present regular reports and reviews of facility-related budgets, finances, contracts and purchases.
  • Develop and implement cost reduction initiatives.
  • Establish routine and complex administrative procedures to be implemented in all Imdad offices, including process, forms, follow up and reporting.
  • Responsible for planning, directing, and supervision of all admin related activities, including supervision of all admin personnel who reports to Admin.
  • Support all Imdad offices in all aspects related to administration, and coordinates with administration staff in remote offices to implement established procedures.
  • Responsible for employee Relations (Hotel accommodation, Ticket entitlement, company cars insurance, etc.).
  • Ensure timely renewal off all company’s related governmental documents and membership’s i.e (commercial registrations, chamber of commerce, etc.).  
  • Negotiate with Imdad suppliers related to all Admin functions as well as the maintenance contracts when required and seek to obtain best prices with emphasis on quality.
  • Work with HC VP to frequently review the company’s expense policies and procedures and ensure conducting proper market analysis to support recommendations and reviews.

Job Details

Posted Date:2019-01-09
Job Location:Dubai, United Arab Emirates
Job Role:Administration
Company Industry:Healthcare, other; Pharmaceutical; Retail/Wholesale

Preferred Candidate

Career Level:Mid Career
Gender:Male
Nationality:United Arab Emirates; Bahrain; Djibouti; Algeria; Egypt; Iraq; Jordan; Comoros; Kuwait; Lebanon; Libya; Morocco; Mauritania; Oman; Palestine; Qatar; Saudi Arabia; Sudan; Somalia; Syria; Tunisia; Yemen
Degree:Bachelor’s degree

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