•Responsible in handling company accounts to meet the requirements of daily operations and provide the Credit Control Manager/Immediate Superior with recommendations on strategies, plans and ways to achieve the organization’s vision, mission and tactical objectives in maximizing profits and creating value for the company.
•Accountable for the effective accounting procedures to meet the daily operations requirement, in consultation with the Credit Control Manager/Immediate Superior on legal and major issues.
•Prepares bank reconciliation and Bank Summary
•Allocating all payments received from clients into the Tally System with bill wise details and reconciling the supplier’s statement accordingly.
•Bank Summary and Reconciliation – Checking the daily bank summary and accordingly allocating the banks for the payments to suppliers based on the available cash flow.
•POS Transactions – Receiving the Credit card POS Transactions slip from Ops and prepare the letter to be submitted to the bank for credit in company’s account
•Processing the supplier’s payments and subsequently sending them the confirmation of the payment by e-mail.
•Reconciling Suppliers Statement on a regular basis to ensure proper accounting.
•Allocation of Fuel Supplier’s Invoices and rechecks suppliers’ invoices prices to verify the correct prices as per the given terms.
•Allocating all payments made to the suppliers into the Tally System with bill wise details and reconciling the supplier’s statement accordingly.
•Responsible for sending fuel price quotes to clients during office hours and ensures that all rates quoted are correct with Fuel Disclaimer attached before sending.
•Sends fuel prices to contracted clients every first and third week of the month.
•Coordinates with the Business Development Director (Fuel) for ADHOC prices before sending the prices to the clients.
•Updates Fuel Quotes Control Reference Number (FQCRN). This is a list of all quotes sent to clients. This list is sent to the Fuel Dispatcher and copied to Business Development Director (Fuel).
•Fuel Invoice Allocation – re-entering and allocating the actual fuel invoices into tally system upon receiving the originals from the suppliers and also cross checking in the cost centre to ensure that the invoices are entered with the correct prices.
•Checks email received and coordinate queries/disputes received from clients and suppliers regarding fuel and fuel prices.
•Maintaining, updating and releasing the taxes, fuel prices, and other services prices to Clients in the absence of Business Development Director (Fuel).
•Preparing of daily, monthly, yearly and other reports (income statement, balance sheet, bank reconciliation, profit and loss) as requested by MD in the absence of the Credit Control Manager.
•Preparation of clients invoices for Fuel based on the information received from the Fuel Dispatcher.
•Enters Fuel Invoices in TALLY for clients and suppliers.
•Prepares Cash Register Report (AED and USD).
•Prepare Personal Account/Petty Cash Reports of the Managing Director.
•Petty cash – checking all the petty cash vouchers and the summary prepared by Admin and entering it into the Tally System before sending it to the Managing Director for final verification and approval.
•Managing Director’s Euro Loan – prepare the summary for MD’s Euro Loan account on a quarterly basis after receiving the details from MD and finally passing the entries for the payment of the same.
•Prepare the staff payroll and payslip on a monthly basis after receiving the payroll report from HR Department.
•Assume all duties in the absence of the Finance Manager.
•Preparing the monthly Price Discount summary applicable for the particular month after receiving the debit note from HP and accordingly passing the entry to allocate the price discount on each invoice in the Tally Accounting System.
|Job Location:||Sharjah, United Arab Emirates|
|Company Industry:||Airlines/Aviation; Aviation/Marine Refueling|
|Career Level:||Mid Career|
|Degree:||Bachelor’s degree / higher diploma|
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