The Project Control Specialist (PCS) will track and account for in accordance to the terms of the Contract and Client policies and procedures; customer and client signatures on time cards, additional work authorizations/change order forms, detailed and summary level costs, man-hour accounting, collect progress data at activity level for updating the project schedule, analysis of data and subsequent reporting out on the assigned project.

The PCS role will be undertaken from either site or in a remote capacity; when on site the additional duties will include coordination of shipments, tool accountability, mobilization and personnel in-processing, purchase and consumable item control, and customer liaison including attendance of project meetings. If supporting a project remotely the PCS maybe require to support multiple projects at once.

DUTIES AND RESPONSIBILITIES:

Pre-Planning

 Work with the GE CPM/SM to understand project contractual terms, proper and complete revenue margin recognition and collection to include extra work and warranty billing

 Review and retain copies of the applicable Job Cost Estimate (JCE), PO’s, Change Order Forms, As Sold Schedule and other contractual and as executed project documents.

 Obtain and enter craft and supervision employee classifications and rates in the Controller Data Sheet Invoicing (CDSi) as applicable for the assignment based on labor affiliate input in preparation for timesheet cost and billing reporting

Execution

 Collect and enter cost data in relation to timesheets, PO’s, invoices, etc. into the CDS / CDSi directly as applicable in line with the Project Controls procedure.

 Collect and enter activity progress data in to the Primavera Project Schedule as applicable in line with the Project Controls procedure.

 Using the Crew Timesheet Template (Tracker) or similar with assistance from the Supervisor complete and verify hours per task

 Prepare and update weekly the Project Progress Report (PPR) (when the PCS is onsite) with the Service Manager in line with the Project Controls procedure

 Upload CDS / CDSi / PPR and Project Schedule files into the appropriate Workflows in line with the Project Controls procedure

 Document T&M and Extra Work Billing and ensure that the end Customer and GE Project Manager sign extra work billing in a timely manner.

 Audit and Report all Project Costs including all labor, non labor and all Vendor cost weekly

 Identify subcontractor / third party vendor under / overcharges.

 Maintain organized hard copy files of project documentation as an audit trail.

 Use available billing/payment system to generate job cost reports

 Review timesheets for accuracy, ensure timesheets match the CDS, and obtain approval as required

 Prepare invoices to customer and client as requested

 Reconcile subcontractor invoice expenses/timesheets to CDSi.

 Submit final CDSi with estimates (where appropriate) within one day of outage completion.

Closeout

 Assist the PCM/GE SM with closeout activities

 Conduct 3-way match for Purchase Orders, Receipts, and Invoices as applicable

 Reconcile CDSi

 Generate final (as executed) schedule

 Document collected lessons learned

Job Details

Preferred Candidate

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